PRIVACY POLICY & COOKIE STATEMENT
MT SPACES INTERIOR DESIGN
Updated October 2026 

PRIVACY POLICY

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MT Spaces Interior Design considers your privacy very important. We will therefore process and use your data in a secure manner, in accordance with the General Data Protection Regulation (GDPR). In this privacy statement, we explain what data we collect from you when you use our website, and for what reason. You can also read in this statement what your rights are in relation to this processing.

 

Article 1 — Who we are

MT Spaces Interior Design (hereinafter referred to as “MT Spaces” or “our company”) is a privately owned sole-proprietorship business located in (2014 CM) Haarlem at Lorentzkade 428. We are listed in the trade register of the Chamber of Commerce under number 90819454. We are the controller of your personal data.

 

Article 2 — What data do we use?

Here you can find an overview of the data we process about you, why we do this, what legal basis we have for processing this data, and how long we will retain it.

 

Client and project data. We process your name, correspondence address, project address, email address, phone number, and any other information necessary to provide our interior design and colour consultancy services. We use this data for the duration of our professional agreement with you. We retain this data for up to 7 years after the conclusion of our agreement, in accordance with Dutch tax retention requirements.

 

Financial and invoicing data. For billing and financial administration, we process your name, any associated company name and Chamber of Commerce or VAT number, invoice address, email address, payment information, and outstanding balance. Without this information we cannot process your payment. We are legally required by the Dutch Tax Authority (Belastingdienst) to retain this data for 7 years. After this period, we will delete or anonymise your data in the manner applicable to how it has been stored.

 

Complaint handling. In the unlikely event that you have a complaint about our service, we will process your name, contact details, project details, and the content of and communication regarding the complaint in order to reach the best possible resolution.  We will delete complaint-related data 1 year after settlement.

 

Direct marketing. We do not currently send newsletters or carry out direct marketing activities.  Should we do so in the future, we will only use your name and email address for this purpose if you have given your explicit consent.  You will always be able to withdraw your consent and unsubscribe at any time.

 

Website and analytics. To enable and optimise this website, we use analytics services that make use of cookies. You can read more about the cookies we use and what personal data is processed with them in our Cookie Statement below.

 

Contact form. When you contact us via the website, we ask for your name, email address, and phone number. By submitting the contact form, this data becomes visible to us. We delete contact form data as soon as the enquiry is resolved, unless it results in a professional agreement.

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Design questionnaire. We ask clients to complete a questionnaire about their home, household and storage needs, hosted on Google Forms.  This may include household details (including the ages of children), and optionally health-related information such as mobility, vision, hearing needs or allergies.  We use this only to prepare your design proposal and manage our project.  Health-related information is provided on the basis of your explicit consent, which you can withdraw at any time.  We keep questionnaire answers for two (2) years after the project ends.

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Project photographs and portfolio. We photograph your home for two purposes.  First, to measure and plan the space; these photographs form part of your project data and are kept for the same period as the rest of your project data.  Second, where you have agreed in our Terms & Conditions, we photograph the project at various stages for our portfolio, website and social media.  We publish these only with your permission: you may ask in writing for specific rooms, spaces or people to be excluded from photography or left out of published material, and we will not publish your name or full address without your prior written consent.  Portfolio photographs are kept until you withdraw your permission or we stop using them.  You can withdraw your permission at any time by emailing maxine@mtspaces.nl.  We will then stop using the photographs in new material and remove them from my website and social media where reasonably possible, but we cannot recall material that has already been printed or shared by others.

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Article 3 — How do we obtain this data?

We obtained the above information from you as a client, contact person, or website visitor because you provided this data to us directly. We make every effort to ensure that data about minors is only collected with parental consent. If you believe we have collected personal data from a minor without such consent, please contact us.

 

Article 4 — What rights do you have regarding this data?

The General Data Protection Regulation has given you a number of rights regarding the personal data you allow us to process.

 

1. Access — You may request to see the data we hold about you at any time.

2. Rectification — If you wish to have your data corrected, supplemented, or updated, you can submit a request to that effect.

3. Erasure — You may request that we delete your personal data, subject to any legal retention obligations.

4. Restriction — You may request that we restrict the processing of your data in certain circumstances.

5. Objection — You can object to the processing of your data, in particular where we process it on the basis of legitimate interest.

6. Data portability — Should you wish to transfer your data to another provider, we will provide your data in a structured and commonly used format that can be accessed by standard digital systems.

7. Withdrawal — Where we have processed data on the basis of your explicit consent, you have the right to withdraw this consent at any time, without affecting the lawfulness of processing carried out prior to withdrawal.

 

To exercise any of your rights, please send a request to maxine@mtspaces.nl, accompanied by a copy of your ID (with BSN and passport photo masked). We will respond to your request as soon as possible and within the timeframe required by law. If we are unable to fulfil your request, we will explain why.

 

Article 5 — Who may receive your data?

We will not disclose your data to third parties unless it is necessary for the conduct of our business or required by law.  The exception is photographs you have agreed we may publish, which are visible to the public on our website and social media channels.  Social media platforms handle this content under their own privacy policies.  Your data may be transferred to processors for the execution of the agreement, for example our accounting software, our website platform, and Google (which provides Google Forms and Google Drive, where questionnaire answers are stored).  We choose processors that offer appropriate privacy protections, and where possible we enter into processor agreements with them, to protect your privacy to the greatest extent possible.  We will not sell your data to third parties. Where your data is processed outside the EEA, including by Google, we will ensure appropriate safeguards are in place in accordance with GDPR requirements and Google's terms.

 

Article 6 — Final Provisions

We recommend reviewing this privacy statement periodically, as we may make changes to the policy.

 

If you have any questions about this statement or how we use your data, please email us at maxine@mtspaces.nl

 

If you have a complaint about the way we handle your data, you can also contact the Dutch Personal Data Authority (Autoriteit Persoonsgegevens): https://www.autoriteitpersoonsgegevens.nl/en/contact

 

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COOKIE STATEMENT

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MT Spaces Interior Design makes use of cookies. Cookies are small pieces of information that are sent to your browser when you visit this website and then stored on your device. When you visit our website again at a later stage, this information may be recognised. These cookies will not damage your device.

 

Article 1 — What cookies do we use?

Below you can find an overview of the cookies we use on the mtspaces.nl website and why we use them.

 

Functional cookies. We use functional cookies to ensure that the website operates correctly and that we can show you our services effectively. For example, functional cookies remember your preferences so that you do not have to re-enter the same information each time you visit. These cookies are essential to the operation of the website and do not require your consent.

 

Analytical cookies. To understand how visitors use our website and to improve our service, we use Google Analytics. This service places cookies that collect data on the number of unique visits, which pages are viewed, and for how long. We have taken the following measures to minimise privacy impact: we have entered into a data processing agreement with Google, we have agreed that Google will not use your data for its own purposes, and we have enabled IP address anonymisation. Your consent is requested before these cookies are placed. You can manage or withdraw your consent at any time via our cookie banner.

 

Tracking & marketing cookies. We do not currently use tracking or marketing cookies.

 

Article 2 — Managing and deleting cookies

When you visit our website for the first time, a banner is displayed explaining our use of cookies and asking which cookies you wish to accept. Cookies that are not strictly essential will only be placed with your permission. You can withdraw your consent at any time by clicking the cookie settings link in the footer of our website.

 

You can also manage or delete cookies through your browser settings. Please note that disabling cookies may affect the functionality of certain features on our website. Instructions for managing cookies in the most common browsers:

 

• Google Chrome: Settings → Privacy and security → Cookies and other site data

• Mozilla Firefox: Settings → Privacy & Security → Cookies and Site Data

• Safari: Preferences → Privacy → Manage Website Data

• Microsoft Edge: Settings → Cookies and site permissions

 

Article 3 — Final Provisions

We encourage you to review this statement periodically, as we may make amendments to the policy. Amendments will be announced on the website.

 

If you have any questions about this statement or the cookies we use, please send an email to maxine@mtspaces.nl.​